Your privacy, plainly.
The Jist
I collect only what I need to work with you. I keep it safe. I don’t sell it, rent it, or trade it. Health information you share on an intake form stays on paper, locked in my office, and is used only to support the work we do together.
What I collect
On this website. If you use the contact form, I get your name, email address, which topic you’re asking about, and whatever you choose to write. If you join the newsletter, I collect your email address. Like most websites, this one uses cookies and basic analytics (through Squarespace) to see how many people visit and which pages they read. I don’t use this to identify you personally.
When we work together. I may collect your contact details, scheduling information, and payment information, plus notes I take during or after our sessions.
Intake forms. For some services, such as herbal consultations and coaching, I may ask you to fill out an intake form. It may include health and wellness information, such as your history, goals, current practices, medications and supplements, and anything else that helps me understand how to support you. You choose what to share. Intake forms are completed in person, on paper.
How I use it
I use your information to reply to you, schedule and run our sessions, take payment, keep you updated if you’ve asked me to, and give you the best support I can. Intake information is used only to support our work together. I don’t use it for marketing.
Who I share it with
I don’t sell or rent your information. I share it only in these situations:
Tools that help me run this practice, such as Squarespace (website, newsletter, and forms), [email provider], [video platform], and [payment processor]. They handle information only to provide their service to me.
With your written permission.
When the law requires it, or when I believe someone is in serious, immediate danger. See the Confidentiality page.
Intake forms and health information on them are not shared with these tools. They stay on paper in my office.
How I protect it
Paper records, including intake forms [and session notes], are kept in a locked space in my office. Only I have access. Digital information is kept in password-protected accounts [with two-step verification where available]. Email and contact forms aren’t fully private, so please don’t send detailed health information that way. Bring it to a session instead.
How long I keep it
I keep client records for 3 years, then I securely destroy paper records [by shredding] and delete digital ones. You can ask me to remove your newsletter information at any time.
Your choices
You can ask to see the information I have about you, ask me to correct it, or ask me to delete it, and you can take back permission you’ve given, with some exceptions where I’m required to keep records. To ask, email me at [your email address]. You can unsubscribe from the newsletter with the link at the bottom of any email.
Cookies
This site uses cookies for basic functions and analytics. You can block or delete cookies in your browser settings. Some parts of the site may not work as well if you do.
Children
This site and my services aren’t directed to children under 13 unless contacted by a parent, and I don’t knowingly collect information from them.
Where information is stored
I’m based in Olympia, Washington, and I work with people worldwide. Information collected through this site is stored and handled in the United States.
Changes
If I change this page, I’ll update the date at the top.
Questions
Email me at ofmindfuldesign@gmail.com